Payables Reporting Overview

Payables Reporting Overview

Access: Payable Administrators

This page provides an overview of how to view and export reports for unlinked student, POS payments, outstanding payable amounts and School Managed Accounts. You can also create a pivot table for Board of Trustees and/or Head of Department reporting and view a list of all the current available payables.

Background
Kindo payable items are created on the Kindo Partner site and then the payable can be applied to groups, individuals, or the entire school on the Kindo shop site.
Payable Administrators have special rights on the 'live' shop site which will allow them access to apply payables, send payment requests, receipt other forms of payment methods and call up various reports.

Accessing the Payables Pages
Payable Administrators will create Payable items on the partner site: https://partner.tgcl.co.nz
Under item editor tab and the Kindo Payables category.

Payables Administrators will apply payables, send payment requests and receipt other forms of payment on the live shop site: https://shop.tgcl.co.nz using the admin button from the drop down box:
     
          
You can also set the School Admin Home page to be the default page that opens when you first log in to the shop site, by selecting 'Set as home page'.

Payables Administrators can access several different reporting options.

Reporting Page
The reporting page allows schools to view all the different types of POS transactions and complete their reconciliation process, view and export outstanding payable amounts, view all current payables, generate a list of students who do not have linked accounts and see which caregivers are linked to School Managed Accounts.

There are three category options on the reporting page:
  1. SMS linked school - SMS - Kindo Student Links Report - will generate a report of those students who are not linked to a myKindo account, along with their caregiver information so that you can email the caregivers and encourage them to set up their account.  Students that are not linked will not be seeing any of the payables you have applied to them, so it's really important to get this number as low as possible and to regularly monitor the numbers - especially when you have had a high number of new enrolments.

  2. POS reports - Reconciliation and History reports are available. These will show you a breakdown of payments by payment type, with the History report also including student details.  This is for any transactions that you have receipted on the POS page.

  3. Kindo Payables -
    1. Outstanding balances (advanced) will give you the option to view on the screen, download as Excel files or CSV file.  The Excel files can be based on room number order or general ledger code order. 
    2. The Classic Student Payables Review report allows you to create a pivot table from the data provided, to show the percentage of the payable items paid, and is great for Board of Trustees reporting or Head of Department reporting.
    3. The School Managed Account List report will give the email address of the caregiver for any School Managed Account that has been created.
    4. The Current Available (proto) Payables report will show you all items listed in the Kindo Payables and Kindo Payables Historic categories on the partner site.
    5. The Aged Student Payables by Student ID reporting allows you to view and export outstanding payable amounts, based on the month they were applied.

Payable Status Page

The payable status page also allows schools to view and download outstanding payments and creates a report based on items (rather than room number order). This can be seen on the screen or exported as a CSV spreadsheet.

Click on the specific links above to view the individual support articles.


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