Access: Payable Administrators

Kindo provides a Point of Sale page that enables you to enter cash, eftpos, bank transfer, and credit card amounts received directly. This is available by looking up student name, selecting caregiver account and entering in amounts paid directly against any outstanding payable.

NOTE:  A student must have a myKindo account or a School Managed Account to be able to receipt another payment method. Our recommendation is a caregiver myKindo account. The definition of the different accounts, and points to consider when creating a school managed account or link student to me account can be found here.

On the POS page you can:

• Receipt other payment methods
• View an account
• Remove a payable item, if no payment has been made against it
• Print a statement for an account

You can receipt another payment method when a parent is paying by means other than through their myKindo account directly.

1.    Select POS from the main Kindo School Admin Home page.

2.    Start typing the student’s first or last name until a list of students appears and select the correct student from the list by clicking on their name.

The Students Name, room number and ID number will appear on the screen, along with the caregivers accounts, and any outstanding payables that have been assigned to the student.  If both caregivers have an account you will see both accounts listed.

If it is a School managed account you will see the graduation hat icon next to the caregivers email address.

3.    Select the caregiver who is making the payment by clicking in the circle next to their name.  Once a caregiver is selected the payment options will appear below the outstanding payables list.
NOTE: If there is no linked account, ideally you will contact the caregiver and ask them to create their myKindo account. Selecting School managed account is the next best option.  Click here for definitions of the different accounts

4.    Select the payable they are making the payment for, by clicking the circle next to the amount.

5.    Over-type the dollar amount if they are making a partial payment.

6.     Select the payment method they are using to pay.

This is for internal use and will show on the POS history and POS reconciliation reports under Remarks.

Our reporting period runs from midnight Thursday to midnight Thursday. We recommend entering all your other payments method onto the POS page prior to midnight on Thursday for ease of reporting.

8.    Notes: Any extra comments or notes for internal use can be added in this section, these will appear under remarks on the POS history and POS reconciliation report.

9.    Click Confirm Payment.

These payments will now be included in your Kindo records of paid/not paid for each item.

NOTE on Electronic receipts for families: There are two steps in this process - the topping up of the family account and then the allocation of funds to a particular item.  Families will receive two electronic receipts: one confirming the top up and one confirming the allocation of the payment to the item.

NOTE on Accounting process: The top-ups (cash received) will be created and emailed as part of the regular payment reporting.

The amounts allocated to items will be ‘contra’ against amounts to be paid to the school from Kindo, as these funds have been directly received from the school.  See POS Accounting - simplified for more detailed accounting information.