Non-Xero Integrated - Activity Sub-Totalling within a single GL code

Non-Xero Integrated - Activity Sub-Totalling within a single GL code

Access: Payable Administrators

When several Kindo payable items are linked to the same GL code - our Weekly Reports will automatically sub-total all weekly payments received for these items into a single amount. This suits most users.

However sometimes the school needs to sub-total to a greater degree of detail and know how much was received for individual activities within a single revenue code. For example - Year 2 camp / Year 3 camp and Year 4 camp fees may all be coded to a single “Camp Fees” GL account - but the school may need to account for each Year Group camp separately.

Our recommended solution that will reduce the administrative time required to account at this level is explained below.

The best way for you to capture this additional level of detail is as follows:

Within Kindo Payable Catalogue

Add a suffix to the GL account assigned to the Payable item. (Use Actions, Edit  for existing items).
(Suggest between 001 and 100 - but can be any numerical suffix up to 3 decimal places)

In the example above – If your GL code for Camp Fees is 1000. 
Each Payable item could be entered as:
Year 2 Camp GL Code 1000.001
Year 3 Camp GL Code 1000.002
Year 4 Camp GL Code 1000.003

The result of this is that within your weekly Payments summary report – these separate items will be sub-totalled per that unique account identifier.



So the only manual task required for completion of the invoice coding is the population of the correct GL code of 1000 on each line.

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