Weekly Reports for Kindo Shop

Access:  Accounts Contact

Reporting Summary

Kindo will automatically generate two weekly emailed reports and an invoice for each supplier.  E.g. A sports supplier for the school will generate one set of reports, and the office supplier for the same school will generate a separate set of reports. 

Who receives reports?

Each Supplier will have a nominated Accounts person who will receive the weekly reports. This person would have been set up when the Supplier account was first created. 

If you need to update your Account persons details, please contact helpdesk@kindo.co.nz. 

The accounts person will get three reports:

• Summary (Finance) report - contains quantity and dollar value of items purchased
• Detailed (Sales) report - contains student information as well as dollar value of items
• Invoice
  

Reports are generated on a weekly basis each Friday – with a transactional cut off at midnight on Thursday night. 

In some cases, Friday reporting is available for ezlunch suppliers. 

 

Daily reporting is also available although this does incur an additional convenience fee.

If there are refunds that have been processed, you will also get an additional refund report containing student and item details and any refund comments. 

These reports are emailed through on a Friday morning, and the funds deposited into your nominated bank account on the following Monday.

Funds are then deposited into your nominated bank account on the Monday and will correspond to the amount on your invoice.

Summary Report (Finance Report) 

The Summary or Finance report allows you to quickly review the payments that have arrived during the period. 

For general suppliers, the week runs from midnight Thursday (previous week) to midnight Thursday (current week). 

For ezlunch suppliers with Friday reporting, this runs from Saturday (previous week) to Friday (current week). 

The below example is of a Kindo Shop School and shows the Service Id, Name of the item, quantity ordered, value of the item, GL field (from the partner site which is where you can enter your general ledger code), total value and whether there are additional costs to be added from priced options, or discounts applied which will then give you a new total. 

You can see the total amount of sales that have been processed during that time frame, with item value, item value including option value added and item valued with any discounted values applied.  This is a CSV file which you can upload to MS Excel and sort and filter the data as you need to.  This format is also useful for importing into other applications.

Refund Report

Any refunds that have processed will also be outlined in a separate report.

This will give you the date of the refund, amount and item refunded, the students name and any associated comments entered when processing the refund.  

Detailed Report (Sales Report)

Our detailed report gives you a breakdown by student and the items purchased. 

You will see; Student Name, Room, (ID if applicable) and item purchased. 

You will also see the item value, value of options added, or discount applied and the total paid. 

It will show you whether GST was included or exempt, and the general ledger code if you have entered that into remarks one field on partner. 

You will also have the Account holders Name, phone, and email. 

You can see the total amount of sales that have been processed during that time frame, with item value, item value including option value added, and item valued with any discounted values applied. 

This is in a CSV format so can be opened in MS Excel and allows you to sort and filter the information as you require. This format is also useful for importing into other applications. 

Weekly Invoice

Your weekly invoice will show you the total amount of payments/purchases for that time period, minus any refunds. 

You will also see our fee deducted and the GST portion, with the final net amount that will appear in your nominated bank account. 

This is a dual-purpose document.  It serves as both an Invoice - from the school to TGCL for payments we have received on their behalf, and as a GST Invoice - from TGCL to the school for our Service fee. 

These amounts will be offset against one another, and the net amount deposited directly to your bank account. 

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