Kindo Payables - Processing POS payments from outside organisations

Kindo Payables - Processing POS payments from outside organisations

Access: Payables Administrator

Funds received by outside charities can be processed through POS: 

  1.       Set up A NEW payable named "Student payable paid by (Your Charities name)" or similar - with donation receipt NOT ticked.
  2.       If a payable is already applied you would need to make the student EXEMPT from the original payable.
  3.       Apply the new payable to the student.
  4.       Process the payment from the charity through POS receipting.

If the Charity subsequently requires a donation receipt for the items they have paid on the student's behalf - a report could then be run that will detail your total funds received by them and a manual donation receipt generated accordingly. 

With Xero processing - we would recommend setting up a new GL Code Income Account "Student payables paid for by Charities" (or similar name) and link that new GL Code to the new Kindo Payable item. Then the Kindo ledger summary will show the weekly total of payments processed against the new payable(s) to be coded to the new GL acct - with the appropriate notation of " Your Charities name" and student name.

This will then give the school an audit trail within XERO as well as Kindo.

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